Managing the chaos of medical appointments, therapy schedules, insurance paperwork, and daily life can feel like an impossible juggling act. If you’re anything like me, you’ve probably wondered how in the world you’re supposed to keep it all together. Spoiler alert: it’s not always pretty, but having a solid system in place makes all the difference.
Here’s what’s working for me (most of the time):
1. Google Calendar is My Ride-or-Die
I rely on Google Calendar like my life depends on it—because, honestly, it kind of does. Every appointment, therapy session, and even reminders for prescription refills get added, color-coded, and set with alerts.
Pro Tip: Use recurring events for routine appointments so you never miss a beat.
2. The Medical Mom Binder
If there’s one thing I recommend every medical mom have, it’s a dedicated binder to keep all the important paperwork in one place. Mine includes:
- Copies of insurance cards
- A medication list
- Recent test results
- Contact info for doctors and therapists
There is an amazing step by step plan to make your own Medical Mom Binder in my Medical Mom Reset Workbook. Grab your copy here.
Bonus Hack: Keep a digital copy of these documents in Google Drive or Dropbox for easy access on the go.
3. Appointment Prep Kits
Before an appointment, I make sure my “go-bag” is ready with everything we might need—snacks, entertainment, extra meds, and comfort items. Nothing throws off an already stressful day like forgetting the essentials.
What’s in my kit? A favorite toy, a charger (because waiting rooms are black holes for battery life), and a notebook for jotting down new information.
4. Automating What I Can
Between refills, follow-ups, and supply reorders, it’s a lot to remember. I set up auto-ship options for supplies and use reminder apps to stay ahead of due dates.
Favorite Apps: I can’t live without the reminders list on my phone. Setting a due date helps the things get automatically added to my calendar as well! Life changing!
5. Meal Planning (Because We Still Have to Eat)
Let’s be honest—by the end of the day, the last thing I want to do is figure out what’s for dinner. Having a simple meal plan helps me avoid the last-minute scramble and takeout temptation. I have a growing board of super easy meals for busy medical moms on my Pinterest. Check it out here!
My Go-To Strategy: I keep a rotating list of 10 easy meals and stick to grocery delivery whenever possible.
Staying organized isn’t about perfection (because that’s impossible), it’s about finding systems that help you manage the chaos in a way that works for your family.
If you need a little help getting organized without the overwhelm, my Medical Mom Reset Workbook has everything you need to take control of appointments, paperwork, and daily routines.
Get your copy here: Medical Mom Reset Workbook
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